Chatbot for Website With
SyncMaster

About the Client

📍Gurgaon, India

The Client is a parent company of SyncMaster, Jina Code Systems, based in Gurgaon & Mumbai, India. 

Jina Code Systems has positioned itself as a reputed firm in AI Consultancy and Development with more than a decade of experience in the IT Industry.

Overview

Jina Code Systems, faced a challenge familiar to many growing businesses. Despite increasing traffic to its website, the company struggled to manage inquiries effectively. Without a dedicated team member to handle customer queries on the website, leads were slipping through the cracks. Traditional chatbots, often limited to static, rule-based responses, fell short of providing the responsiveness and personalized interactions users demanded.

To address these gaps, Jina Code Systems decided to develop an AI-powered chatbot to transform how they engaged with website visitors. This chatbot would provide instant responses, improve lead capture, and ensure seamless customer service without requiring additional human resources.

Business
Requirements

  • Prompt Lead Engagement to ensure every visitor inquiry is acknowledged instantly.

  • 24/7 Availability support to accommodate users from different time zones.

  • Personalized Interactions beyond generic replies by providing context-aware, tailored responses.

  • Seamless Handoff to enable a smooth transition to a human agent if needed

  • Data Capture & Analytics to improve website content and product offerings.

  • Integration Capability with existing CRM, email marketing tools, and other platforms.

Our
Approach

Discovery Phase

  • Conducted stakeholder interviews to understand the company’s pain points and goals.
  • Analyzed common user queries to design relevant conversational flows.
  • Defined success metrics: response time reduction, lead conversion rates, and user satisfaction.

Design & Development

  • Conversational Design: Created intuitive dialogue flows that covered FAQs, product inquiries, and support requests. Added fallback options to avoid dead ends in conversations.
  • Natural Language Processing (NLP): Integrated advanced NLP capabilities to understand user intent, even in ambiguous or slang-heavy queries.
  • Custom Branding: Ensured the chatbot reflected Jina Code Systems’ brand voice and values.

Integration & Testing

  • CRM Integration: Linked the chatbot to the company's CRM to auto-capture leads and trigger workflows.
  • Email Automation: Integrated with email systems to send follow-ups based on chatbot interactions.
  • Live Chat Support: Enabled escalation to human agents for complex queries.
  • Testing: Conducted rigorous testing across multiple devices to ensure smooth performance and identify edge cases.

Deployment & Training

  • Rolled out the chatbot on the website and trained staff on monitoring its performance.
  • Set up a feedback loop for continuous improvement based on user interactions.

Tech
Integrations

Project
Results

  • Image 1
    45%
    Increase in Lead Capture due to improved query response
  • Ui&ux ready
    92%
    Satisfaction Rate in Post-Chat Surveys
  • 100% no code
    5 Sec
    Average Response Rate

+

  • Increased Productivity

    Freed up the team from repetitive inquiries, allowing them to focus on more strategic tasks.

  • Actionable Insights

    Captured valuable data on user behavior and preferences, enabling data-driven decision-making.

AI Chatbot
In Action

Ready to Automate Your Business ?

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